How do you spot a breach?

1. Missing or Altered Files

If files suddenly go missing or appear to have been tampered with, it could be a sign of a breach. Examples of tampering include changes in file names, unauthorized changes to file content, or files appearing in unexpected locations. Pay close attention to sensitive or critical files, as these are often targets for cybercriminals.

2. New or Strange Files

Similarly, be vigilant about new files appearing on your system unexpectedly or with unusual names. These could be indicators of malware trying to infiltrate your system. Regularly scan for suspicious files and report and remove any threats.

3. Unexplained Network Activity

Watch for unusual spikes or drops in your network’s activity. This could mean someone is accessing your systems without permission. Look for strange data transfers, unknown devices connected to your network, or any unusual patterns.

4. Strange Pop-ups or Redirects

Be wary of unexpected pop-up ads or browser redirects, as these could be attempts to infiltrate your system. These can lead to malicious websites designed to steal your information or install malware.

5. Unexplained Password Changes

If you or your employees notice that their passwords have been changed without authorization, it’s time to investigate. Unauthorized password changes can indicate that a cybercriminal has gained access to your accounts.

6. Suspicious Emails or Phishing Attempts

Phishing is a common method used by cybercriminals to gain access to your systems via email or websites. Staff should know how to recognize the signs of phishing emails, such as misspelled URLs, unexpected attachments, or requests for sensitive information. Suspicious emails should be reported and deleted to prevent potential breaches.

7. Unauthorized Devices

Be on the lookout for unfamiliar devices that connect to your network. Unknown devices can be used to gain access to your systems and data. Regularly monitor connected devices and restrict network access to approved devices only.

8. Disabled Security Software or Unauthorized Security Changes

Regularly check that your security software is running properly. If you notice that antivirus programs, firewalls, or other security measures have been disabled or altered without authorization, it could be a sign of a cyberattack, designed to avoid detection.

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PRO Tips: How can you stay secure?

1. Bolster your security.

Strengthen your security to make sure you’re in the best position possible to ward off a breach. Use multi-factor authentication (MFA) where critical or sensitive data is stored or transmitted. Install firewalls, anti-virus software, and VPNs on devices to protect your network. Encrypt sensitive data during transmission and storage. Consult with cybersecurity experts to find the best measures for your business.

2. Keep software updated. 

Regularly updating your operating systems and software is crucial for maintaining security. Without updating, your systems are at risk of being compromised by malware or unauthorized access. By keeping your software current, you close security gaps and protect your business from potential breaches.

3. Back-up your data. 

Implement a data backup strategy to ensure that your critical files are protected in the event of a breach. Regularly backing up data can help you recover quickly from cyber incidents like ransomware attacks. Having secure backups means you can restore your systems with minimal downtime and data loss, maintaining business continuity.

For maximum protection, we recommend implementing a separate, offline backup system to prevent hackers from accessing network backups and increase the chances of data recovery. Learn more here.

4. Train your employees. 

Providing cybersecurity training helps employees understand their role in protecting the company, since many might not even realize what counts as a breach or how to handle data securely. Emphasize phishing awareness, as it is a leading cause of data compromise. Teach staff to identify suspicious emails, such as those with misspelled URLs or unexpected requests for sensitive information. With proper training, your team becomes the first line of defence against cyber threats.

RELATED: Security Awareness Training: What is it, Best Practices, & More

5. Consider Cyber Insurance.

No matter how much you prepare, it’s impossible to prevent all cyber breaches. Cyber Insurance can help your company recover from an attack by covering costs associated with data breaches. You can ensure that your business is better equipped to handle the financial and operational impacts of a cyber breach, providing peace of mind and financial security.

Coverage highlights include:

• Legal fees, damages, and defence costs;
• A specialized data forensics team to investigate the cause of the breach;
• A legal breach coach to advise you on response and regulatory compliance;
• Client notification and credit monitoring for affected parties;
• PR consulting services to manage reputational harm;
• And more!

RELATED: All About Cyber Insurance: What is it, What’s Covered, and Why Do You Need it?

6. Work with a broker. 

Partnering with a reputable broker like PROLINK can provide you with the peace of mind knowing that you’re covered in the event of a cyber breach. With over 40 years of experience and specialized knowledge of cyber markets, PROLINK is ahead of industry trends. Our dedicated team of risk advisors will:

• Identify exposures based on your business operations and unique needs;
• Share what steps others in your industry are taking and advise you accordingly;
• Outline a proactive approach to risk management to control your costs long-term;
• Conduct a robust assessment of your existing insurance policies to detect any coverage gaps;
• Secure a specialized solution that aligns with your strategic objectives.

RELATED: Prepare Now or Pay Later: How Can Businesses Mitigate the Risk of Ransomware?